What's Up Wednesday

Another regular feature on my blog?  YES!  What's up Wednesday is where you will find upcoming events, news, and interesting tidbits. 

So what's up this Wednesday?   I'm attempting to make a major overhaul in the way I manage my time.  Until last week I managed my time by making a daily to-do list.  Totally sounds like a great idea.  It's not. My list included everything, everyday, and I do mean EVERYTHING! 

Here's a sample:
Make beads,
clean and photograph yesterday's beads,
deliver beads to Sun Dog,
list on Etsy,
Flikr update,
blog,
fan page update,
tweet,
post office and/or bank,
make jewelry
(plus housework, dinner, laundry, grocery shopping, dishes, etc., etc., etc.)

See what I mean?  Basically, I always felt like I was behind, then overwhelmed, and then in need of a nap. Not to mention the guilt over whatever didn't get done.

So my new program is to make a list of everything that needs to get done in a week and assign tasks to specific days.  Many of these things could be done once a week. I don't have to clean and photograph beads everyday; if I do it once a week I only drag out all the supplies for those jobs once (saves time and since it's not on the list every day I don't feel like it's overwhelming me).

Many of you are probably thinking "well, duh!".  But believe me, it's huge for me to tell myself it's ok to put something on the list for Tuesday, and then only worry about that thing on Tuesday.

This is my first week, so I'm still tweaking my schedule - but I see this working really well for me.  The goal is to eventually get everything done, AND be less stressed, and (slightly) less neurotic ~ Wish me Luck!

Show Booth

Whether you are taking your wares to sell at a one day street fair or a week long art festival, the question you always ask yourself is "what will I need while I'm there?".   I've seen this question come up over and over online, so I thought I would share my list.

First things first ~ I start making my list 3-5 days before the event.  And yes, I do make a new list every time because I can never seem to find the old one.  Assuming you're more organized than I am, you will only need to do this step once. :)

This is my list, in no particular order:

Tent
Tent Stakes
Weight for Each Tent  Leg - in case you are on concrete or not allowed to drive stakes

   ~ This could be 5 gallon jugs of water, concrete cylinders, sand bags or anything heavy you can transport

Tables

Chairs   

~ These first few may seem obvious, but I've learned the hard way - Everything goes on the list!

Table cloths

Table skirts and clips

Any Required License or Proof of Insurance

Display items - for me this includes a driftwood tree, bowls, boxes, shadow boxes, busts, etc.

Signs - I have 2 that hang on the booth and a stand up one on the table

Camera - You will want pictures, some shows actually require them before they accept you.

Extra batteries/memory card for camera
Clamps - I use these to hold down my table cloths if it's windy
Change
Cash Box
Business Cards
Basic Tool Kit - I don't know how many times I've found a need for a hammer or a screwdriver
Candy and Dish - you will be surprised how many people stop and look just so they can have a candy!
Duct Tape - Every time I have set up a booth I've found a use for it
Pens
Receipt Book
Square (or whatever method you use for accepting credit cards)

Price Tags - they invariably fall off of something

Sharpie

Scotch Tape
String - Believe me, you'll find a use for it
Card Stock - You always think of one more sign you wish you had made
Baling Wire - I've hung signs and displays with it as well as attached weight to my tent legs
Sunscreen
Cooler
Water
Jewelry Tools and a cloth measuring tape - for resizing or an on the spot special order

Lint Roller - for the table cloths as well as your own clothes

Kleenex

Hand Sanitizer

Note Pad - for email sign-ups or just notes to yourself about what you forgot

Scissors - for removing tags

Mirror - for customers to see how that great piece will look on them

Wagon - really helpful if you can bring one, you never know how far from your booth you will have to park

Packaging - bags or boxes to send your customers' treasures home with them

And of course ~

Beads and Jewelry!

Leave the list where you can see it for a few days as you will invariably think of things to add.

2 days before your event - start staging.  Gather everything on your list in one place because even with the list you are likely to forget something if it's not all together.

The day before the event - load the vehicle.  Pack all the items from your list and then take a walk around your house and/or studio to see if anything else comes to mind.

Event Day - Set up your booth.  Pat yourself on the back for remembering everything (see, you did need that duct tape!)

Take pictures of your booth - even if you don't need them to get in to the next event, you will want to know what worked and what didn't for next time.

Here's a picture of the booth I did last weekend.  I now know to put the tent SIDES on my list, and the extra memory card was also added to the list because of this booth!

Hey ~ it just occurred to me: I now have a permanent copy of my list!